Last Updated: 29 July 2017
In general, the information we collect from you will be used in some or all of the following ways:
- To communicate with you;
- To provide our services, including arranging pet sitters;
- To provide you with relevant service information; and
- To help us improve our services and products.
We collect and hold personal information you provide during your use of the Platform or our Services. The kind of information we may collect and hold includes your name, address, email address, telephone number, mobile number, geographic location, gender, birth date, pet details (including pet name, breed, medical history), bank account details, cookies, IP logs, and any other information you provide to us when you use the Platform or our Services.
We will generally gather personal information about you directly by way of online forms and other documents or information you submit to us (whether in paper or electronic form), correspondence you provide to us and telephone calls or meetings with you.
How we use personal information
- to provide you with the best possible service in supplying you with our goods and services, including without limitation to transact such services with us that you have expressly or impliedly consented to in accordance with our Terms of Service;
- to answer any questions or inquiries you direct to us;
- to provide you with marketing materials in relation to offers, specials, products and services we have available from time to time;
- for our internal management purposes, to manage our relationship with you to manage the payment and recovery of amounts payable to us by you or an entity related to you (as applicable);
- for other purposes which are reasonably necessary in connection with our normal functions and activities, including without limitation to comply with any Federal and/or State laws and law enforcement requests involving us; and
- if an exceptional circumstance arises for disclosing your information, such as if there are grounds to believe that a disclosure is necessary to prevent a threat to life or health (to you or your pet).
If we are unable to collect personal information relating to you, we may be unable to provide you with the goods or services you require or continue our relationship with you.
When you first create an account you will be asked to create a Epic Negociants profile, which may require you to provide certain personal information about yourself, including without limitation: your pet details, your first name, last name, phone number, date of birth, location, email address and a profile picture. The profile you create will be publicly available.
We recommend and encourage you to think carefully and cautiously about the information you provide us, including any sensitive information, as this may be displayed publicly on your profile pages on the Platform. You can review and revise such of your personal information displayed on your profile at any time. Other users of the Platform will see your first name, your profile picture, and your general location (such as a suburb), as well as all feedback left by other users on any service you offered through the Platform, and your own experiences in using our Services. This information may be displayed on your profile page on the Platform, elsewhere on the Platform, and potentially on third party sites (through use of a HTML "widget" for example).
Certain personal information relating to your contact details, such as email address, phone number and location, may be provided to other users as part of us providing the Services, for example when you engage another user for the provision of pet services in accordance with our Terms of Service.
Bank details and other information
In order to provide you with our Services, we may require you to provide your bank account and credit card details to us or our third party service providers (including the operator of our payment gateway in accordance with our Terms of Service). These details may be used to provide you with Services such as processing refunds to you, allowing you to pay for Services and any applicable charges or expenses (for example any applicable veterinary services, council fines, pound charges or rebooking charges), and as otherwise set out in our Terms of Service.
Throughout the course of using the Platform or our Services, you may also be required to provide further information through our messaging system, including (but not limited to) photos. We may use that information to provide you with Services or for marketing purposes.
Disclosure of your personal information
- our contractors, consultants, advisers, associates, partners and related entities;
- any industry body, tribunal, court or otherwise in connection with any complaint made by you about us;
- if you have provided us with referees to assist with the assessment of a potential contract between you and us, the referees you have provided; and
- other entities with your consent or as permitted or required by law.
We may disclose the kinds of personal information listed above to overseas. As at the date of this policy the recipients will be located in Australia although the countries in which the recipients are located may change over time.
How we hold personal information
We hold personal information in paper form and electronic form. We have in place steps to protect the personal information we hold from misuse, interference and loss and from unauthorised access, modification or disclosure.
Direct marketing communications
From time to time we may use your personal information to contact you with promotional materials, marketing, informative updates, newsletters, and other information that may be of interest to you and third parties (such as offers, specials, products and services that we have available). If at any time you decide you no longer wish to receive such information and communications from us, you can unsubscribe by following the instructions provided in any of these communications or by notifying us using the contact details set out below.
All communications will be directly from us; we do not and will not sell any of your personal information to third parties.
Web analytics, metrics and beacons
In using the Platform or our Services, we may collect information about you to help us provide, maintain and improve the quality of both the Platform and our Services offered as we see fit. When you engage and visit our Platform, we may collect and store some or all of the following: the IP address that you used to access the Platform, date and time, IP address of the website from which you linked to the Platform, names of files and words searched on our Platform, pages and items clicked on our Platform, the browser you used, and operating system used. This information is gathered and collected to measure the number of visitors we have on our Platform, the various sections of our Platform they engage, which is done to identify the performance of the system and the Platform.
Web beacons (also known as single-pixel gifs) may be contained on our Platform's pages and are electronic images which are used along with cookies to analyse how our Platform is used to compile aggregated statistics. Web beacons may be used in some of our emails to let us know if both the email and links have been opened by recipients. In doing so, this allows us to engage and reflect on the effectiveness of communications and interactions with customers and users and also in regards to the effectiveness of our marketing campaigns.
Third party advertisers on the Platform may be able to place or read cookies on your browser. Third Party Advertising and Analytics Cookies may be placed by or on behalf of independent advertisers who are advertising on our Platform. These cookies may be placed within the advertisement and elsewhere on the Platform. They are anonymous – they cannot identify individuals. They are used for statistical analysis by allowing the advertiser to count how many people have seen their advertisement or have seen it more than once. They might also allow the advertiser to tailor advertising to you when you visit other websites.
We have no access to third party cookies, and third party organisations are not provided with access to our cookies. The third party organisations that place cookies via the Platform may have their own privacy policies.
You can instruct or set your browser, through options, to prompt you before you visit a website to accept a cookie, or to stop accepting cookies completely. However, if you do not accept cookies, you may not be able to use the Platform to its full functionality or take full advantage of our Services.
To remove cookies from your hard drive, go to your browser options for more information and detailed instructions. Further information regarding cookies is available on your Internet service, browser provider, or on other websites.
The Platform and our Services are designed for those over the age of 18 or older in accordance with our Terms of Service. By using the Platform or our Services, you warrant and represent that you are 18 years or older.
We only allow minors on the Platform if they have specific consent from a parent or guardian. The account created on the Platform is then shared by the minor and their parent / guardian and should expressly state that the parent / guardian vouches and takes full accountability for the actions of the minor.
The Platform transports data over open networks, such as through Internet and via email. Accordingly, we cannot guarantee that any communication or material transmitted via such open networks is safe and/or secure. In using the Platform and our Services, you should remain mindful and careful of the fact that disclosure of personal information over an open network is potentially accessible to unintended third parties. Data may be lost during transmission and may be accessed by unauthorised third parties. As such, we do not accept any liability for losses, either direct or indirect, in regards to the security of your personal information or data in using the Platform or our Services, and through any transfers of data via Internet. If you do not accept this, you must not use the Platform or our Services.
We endeavour to maintain the availability and security of our Platform for all users by employing commercial software programs that attempt to identify unauthorised attempts to upload, change or damage information on the Platform. However, as mentioned previously, we cannot and do not guarantee complete security of your personal information when you use our Platform.
External Site Links
The Platform may contain links or references to sites controlled by parties other than us, and which may include third party products and services. If you access such a site you may be disclosing personal information. We do not take any responsibility for such disclosure or maintaining the confidentiality or security of such information. These third parties may have separate and independent terms of service and privacy policies, which you may become subject to and which may be available on their respective websites.
To the maximum extent permitted by law, we are not responsible nor liable for the activities, content, and information contained on a linked website on the Platform, or the accuracy, relevance, completeness, suitability, or appropriateness of such information.
How to obtain access to your personal information
You may obtain access to personal information which we hold about you by contacting us using the contact details set out below. When you request copies of your personal information held by us we will endeavour to provide you with such personal information as soon as reasonably practicable.
We may require you to verify your identity and specify what information you require. There may be occasions when access to personal information we hold about you is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others.
Accuracy and completeness of personal information
While we will endeavour to ensure that the personal information collected from you is up to date, accurate and complete, we will assume that any personal information provided by you is free from errors and omissions. You may request that we update or vary personal information that we hold about you using the contact details listed below.
How to make a complaint about a breach of your privacy rights by us
If you are of the view we have breached any applicable Australian Privacy Principles, the Privacy Act, or any related privacy code in dealing with your personal information, you may make a complaint by writing to us using the contact details below and we will endeavour to respond and provide you with confirmation as to how we propose to deal with the complaint as soon as reasonably practicable.
If you are not satisfied with our response to your complaint, you may make a complaint to the Office of the Australian Information Commissioner by visiting the following website and following the steps: http://www.oaic.gov.au/privacy/privacy-complaints.
Anonymity and pseudonyms
You have the option of not identifying yourself or using a pseudonym when dealing with us in relation to privacy matters unless we are required by law or a court/tribunal to deal with individuals who have identified themselves or it is impractical for us to deal with you if you have not identified yourself in the circumstances.
We will endeavour to resolve the matter as soon as reasonably practicable.